Privacy Policy

zone2ride ("we", "us", "our") is committed to protecting your personal data. This Privacy Policy explains what information we collect, why we collect it, how we store it, and your rights in relation to it.

1. Who We Are

zone2ride is an indoor cycling application currently in pre-launch development. This website is operated as part of that project. You can contact us at zone2ride@gmail.com for any privacy-related queries.

2. What Data We Collect

We collect only the data you actively provide to us through the forms on this website:

• Email address — collected when you sign up for launch notification.
• Name and email address — collected when you submit a ride via the Upload page.
• GPX link and video link — public URLs you provide pointing to your ride data.
• Notes — any optional text you include with your ride submission.

We do not collect payment information, location data, cookies, or any analytics data. We do not use tracking pixels or third-party advertising scripts.

3. Why We Collect It (Legal Basis)

• Launch notification (email sign-up): We process your email address based on your consent, which you give by submitting the form. You may withdraw consent at any time.
• Ride submissions: We process your submission data based on your explicit consent given via the data policy checkbox, for the purpose of reviewing and potentially including your content in the zone2ride app.

4. How We Use Your Data

• Your email address (from sign-up) will be used solely to send you a notification when zone2ride launches or reaches a significant milestone. We will not send marketing campaigns, newsletters, or any unrelated communications.
• Your ride submission (name, email, GPX link, video link, notes) will be used to review your contribution and, if accepted, to process the video and GPX data for use within the zone2ride app. Your name may be credited within the app as the contributor of a route.

5. Data Storage & Security

Your data is stored in a MySQL database hosted on a private server. We take reasonable technical measures to protect your data, including:

• HTTPS encryption for all data transmitted to this website.
• Passwords and credentials are never stored in plain text.
• Access to the database is restricted to authorised administrators only.

No method of transmission or storage is 100% secure. We will notify you promptly if a data breach occurs that affects your personal information.

6. Data Retention

• Email sign-ups: Retained until you request deletion or until zone2ride launches and the notification has been sent, after which addresses are purged unless you opt in to further communications.
• Ride submissions: Retained for as long as necessary to review and (if accepted) use your content within the app. If your submission is declined, your personal data will be deleted within 90 days of that decision.

7. Data Sharing

We do not sell, rent, or share your personal data with any third party except in the following limited circumstances:

• Where required by law or a valid legal process (e.g. a court order).
• To our hosting provider, solely for the purpose of operating the service — they are contractually bound not to use your data for any other purpose.

8. Your Rights

Depending on your jurisdiction you may have the following rights regarding your personal data:

• Access — request a copy of the data we hold about you.
• Rectification — ask us to correct inaccurate data.
• Erasure — ask us to delete your data ("right to be forgotten").
• Restriction — ask us to stop processing your data in certain ways.
• Portability — request your data in a portable format.
• Objection — object to processing based on legitimate interests.
• Withdraw consent — unsubscribe or revoke permission at any time.

To exercise any of these rights, email us at zone2ride@gmail.com. We will respond within 30 days.

9. Children's Privacy

This website is not directed at children under the age of 16. We do not knowingly collect personal data from anyone under 16. If you believe a child has submitted personal data to us, please contact us and we will delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this page periodically.

11. Contact

For any privacy questions, requests, or concerns, contact us at zone2ride@gmail.com.